***Monday, April 9, 2018, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston and Deputy Clerk Michelle Rohrwasser.

Boundary County residents Marty Martinez and Terry Spence and Blue Sky Broadcasting Reporter Mike Brown were in attendance of the meetings off and on throughout the day.

Commissioners gave the opening invocation and said the Pledge of Allegiance.

9:00 a.m., Road and Bridge Department Superintendent Clint Kimball joined the meeting to give the departmental report. A written report was provided. Mr. Kimball said not much has changed since last week. There haven’t been any more problems due to water, but it’s not certain how that will go once the weather suddenly warms up. Mr. Kimball said he has kept on eye on Deep Creek and Trail Creek and he is not seeing terribly large run-offs. Mr. Kimball spoke of unplugging a pipe on Keller Canyon due to beaver activity.

Commissioner Kirby said he noticed that a few state road signs have been vandalized. Mr. Kimball said some county signs have been affected as well, such as having been painted, cut off at the post and shot at.

Mr. Kimball informed Commissioners that roads are not drying out very fast so Road and Bridge is getting a little pressure from tree farmers and loggers as it pertains to hauling. Mr. Kimball said he received approximately 50 phone calls this morning for permits and various things. Chairman Dinning said if anyone needs a permit on a Friday, there is no one in the office. Mr. Kimball said most people call him on his cell phone and he added that he thinks Road and Bridge is filling the need for that. Mr. Kimball discussed with Commissioners an issue involving a truck with a permit for a load of a certain weight and finding out the actual weight of the truck was heavier. Mr. Kimball said he doesn’t know how to rectify this permitting process. The weight limit is 300 pounds per square inch of tire width and Mr. Kimball added that there is a lot of math that goes into this to determine the allowed weight. All of these issues is what led Bonner County to stop issuing partial load permits so it is now a straight no answer for everyone in that county. Chairman Dinning said he also thinks it’s a loss of remembering who is here to serve who.

Commissioner Pinkerton said Mr. Kimball had once mentioned matters pertaining to a ditch machine and he was wondering how often it got used. Mr. Kimball said they would have liked to have used it more last year, but they had to work on the federal repair projects instead. Road and Bridge likes the machine and it will be used to re-establish the ditches along Deep Creek Loop at the project site. Commissioner Pinkerton said part of the issue is where the return is and he added that he was just wondering how well the machine was working, mentioning issues with road conditions in shadier areas. Mr. Kimball said where the ditch was re-established on Look Out View Road is doing well.

Chairman Dinning informed Mr. Kimball that Inland Forest Management (IFM) will be getting in touch with him about work done at the Old Highway Two Loop as that project qualifies for the hazardous fuels reduction grant. Commissioner Pinkerton said this is the area where the logs were stolen. The county gets to count Road and Bridge’s hours working on this project toward the match.

Mr. Kimball left the meeting at 9:26 a.m.

Clerk Poston presented Commissioners with demand claims for payment for review and approval.
Commissioner Pinkerton moved to sign Certificates of Residency for Jessica Harris, Mariah Roy, Amanda Smith, Kianna Higgins, and Angela Henslee. Commissioner Kirby second. Motion passed unanimously.

Commissioner Pinkerton moved to authorize the Chairman to sign the State of Idaho Department of Agriculture Award of 2018 State General Fund Cost Share Funds for the Selkirk Cooperative Weed Management Area (SWMA) for a total approved 2018 allocation amount of $24,150. Commissioner Kirby second. Motion passed unanimously.

9:32 a.m., County Civil Attorney Tevis Hull joined the meeting.

Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. Commissioner Pinkerton second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Pinkerton “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 10:04 a.m. No action was taken.

Attorney Hull left the meeting.

Chairman Dinning updated Commissioners on matters pertaining the Pacific Northwest Trail.

10:05 a.m., Courthouse Maintenance John Buckley joined the meeting to give the department report. Mr. Buckley said he wants to do some maintenance around the maples trees at the Courthouse. The backdoor to the Courthouse needs some work and he still has window brackets to install and air conditioner units to clean to get ready for use. Mr. Buckley said he has everything ready to go to install the exterior lights on the east side of the Courthouse for better visibility.

Mr. Buckley discussed the need to put on new coating on the roofs of the Courthouse and Extension Annex. There is a weeping leak on the roof of the Extension Office so that repair will need to be done. Mr. Buckley said he needs to get going on painting the Courthouse entrance and power wash and paint the front steps as well as repaint the handicap logos in the parking spaces in front of the Courthouse. Mr. Buckley discussed matters pertaining to changes to be made to the judge’s bench. Clerk Poston said she wants to leave that matter alone for right now until everyone has had a chance to see how it works out. The boiler has been working very well lately, according to Mr. Buckley.

There are funds for the Extension Office to use for a new stove and microwave so he will install those when ready. Mr. Buckley said some time in the future the windows and siding needs to be redone at the Extension Office, but he isn’t sure if there is budget for that. Clerk Poston suggested Mr. Buckley check with the City of Bonners Ferry to see if there is still the program for energy efficiency windows. Memorial Hall has been completely cleaned and Courthouse Maintenance Assistant Tom Joyce did a great job on the windows there. Mr. Buckley said he spoke to Rob Yoder regarding the status of the display cabinets for Memorial Hall and he is busy right now.

Mr. Buckley said he put the ecology blocks up at the North Idaho College building as well as the boat launch and they are working nicely. A cable will be connected and hung between the blocks at the college so no one drives back there. Mr. Buckley informed Commissioners that he needs to get heat tape for the roof at the college.

Mr. Buckley commented that the snowmobile park is only seeing random use and he added that he needs to do some work on the stall doors. The restroom at the Deep Creek boat launch has graffiti so it needs to be repainted. The heater vents at the armory have been fixed and there needs to be snow stops on the roof there as well.

The meeting with Mr. Buckley ended at 10:30 a.m.

Commissioner Pinkerton moved to adopt Resolution 2018-14. A resolution increasing the Justice Fund Sheriff Budget due to receipt of unanticipated revenue. Commissioner Kirby second. Motion passed unanimously. Resolution 2018-14 reads as follows:

RESOLUTION 2018-14

INCREASING THE JUSTICE FUND SHERIFF BUDGET
DUE TO RECEIPT OF UNANTICIPATED REVENUE

WHEREAS, the Board of County Commissioners, County of Boundary, State of Idaho, did establish an operating budget for the Boundary County Justice Fund Sheriff Budget for fiscal year 2017-2018, and

WHEREAS, the Boundary County Sheriff’s Office is now participating in an Off Highway Vehicle Safety Program which qualifies the Sheriff’s Office to receive $1.00 from each off highway vehicle (OHV) registered, and

WHEREAS, Boundary County has received $1,284.42 from the State of Idaho Parks & Recreation Department from OHV registration fees to be used for OHV law enforcement, and

WHEREAS, the Boundary County Justice Fund Sheriff Budget is in need of additional revenue for fiscal year 2017-2018, and
WHEREAS, the addition of this revenue does not affect the tax levy for Boundary County, and

WHEREAS, it is appropriate to increase the Boundary County Justice Fund Revenue Account Number 08-00-0391-0091 and the Boundary County Justice Fund Sheriff Budget Expense Account Number 08-02-440-02, Supplies - Deputies, in the amount of $1,284.42 to be used for off road patrol gear.

NOW THEREFORE, upon motion duly made, seconded and unanimously carried,

IT IS RESOLVED, that the increase to the Boundary County Justice Fund Revenue Account Number 08-00-0391-0091 and the Boundary County Justice Fund Sheriff Budget Expense Account Number 08-02-440-02, Supplies - Deputies, in the amount of $1,284.42 to be used for off road patrol gear is hereby authorized and ordered, and

IT IS FURTHER RESOLVED that the Clerk is instructed to deliver certified copies of this resolution to the Boundary County Treasurer and the Boundary County Auditor.

DATED this 9th day of April 2018
COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS
s/_______________________________
Dan R. Dinning, Chairman
s/________________________________
LeAlan L. Pinkerton, Commissioner
s/________________________________
Walt Kirby, Commissioner
ATTEST:
s/________________________________________________
Glenda Poston, Clerk of the Board of County Commissioners
Recorded as instrument #273702

Commissioners reviewed claims for payment. Fund totals are as follows:

Current Expense $32,349.72
Road & Bridge 148,976.53
Airport 3,863.05
District Court 2,294.45
Justice Fund 30,092.05
911 Funds 2,043.14
Indigent & Charity 22,385.36
Junior College Tuition 46,343.00
Parks and Recreation 5,232.58
Revaluation 1,162.18
Solid Waste 13,898.66
Tort 4,147.84
Veterans Memorial 2,986.47
Weeds 415.13
Restorium 17,443.90
Waterways 630.08
Juvenile Probation – Lottery 575.35
Grant, Boat Safety 350.00
Hospital Supplemental Levy 16,424.67

TOTAL $351,614.16
Trusts
Boundary Co. Drug Court Trust 1,602.41
Driver’s License Trust 7,721.00
Magistrate Trust 24,013.82
Interlock Device Fund 50.00
Indigent Reimbursement 60,779.22
Motor Vehicle Trust Acct 150,305.36
Sheriff’s Trust Fund 647.30
Drug Forfeiture Trust Fund 4,500.00

TOTAL $249,619.11

GRAND TOTAL $601,233.27

Citizens are invited to inspect detailed records on file in the Courthouse (individual claims & Commissioners’ allowance & warrant register record 2017-2018).

Solid Waste Department Superintendent Claine Skeen had to cancel his meeting with Commissioners today as he was short staffed so Commissioners proceeded with discussion regarding the Solid Waste Department’s budget. It was stated that $142,666 in carry forward is to take care of certain obligations. Going through December 31, 2018, there will be payroll, benefits, and supplies and we are $61,000 short of being able to get through the first three months of this next budget year. If Commissioners pulled out costs for the equipment repayment, slab and Possi-shell cover, and capital building, that is $63,071, which would cover that shortage. Commissioner Kirby said someone needs to find out if the county can grind the wood and use that as landfill cover or use the Possi-shell material. Clerk Poston said if we spend the money to grind the wood, it would still be an expense. Chairman Dinning said the Possi-shell only requires one quarter inch of cover and other materials require six inches. Commissioners were only recently approved for the Possi-shell, but a representative of the Idaho Department of Environmental Quality states that the county needs to have a public hearing before being able to use this material. Where we really are with the Solid Waste Department’s budget, which has been a downward spiral, is at the end of the next budget there won’t be any carry forward and that is where the problem is. The budget for the Solid Waste Department is almost at that point now, but we are choosing not to spend money on certain things. The decision to close the landfill and monitored sites on Sundays as well as close the monitored sites on certain other days is not included in any future estimate. Commissioners mentioned the cost associated with disposing of tires and they stated that citizens of the county are all going to share in these costs or the individual users will pay a certain amount per tire for disposal. That is just one thing to consider, according to Chairman Dinning. It appears as of today that the landfill will very closely make it through to the December payment as it pertains to fees. Chairman Dinning said it’s cheaper to keep waste in Boundary County’s landfill than it is to ship it out. Commissioner Pinkerton said closing the monitored sites a couple days per week is a start, but it’s not enough. Clerk Poston stated how much was budgeted to dispose of the tire pile, etc. Clerk Poston said the county could cut back on the landfill closure funds, but before doing so she would encourage Commissioners speak to the County’s Outside Auditor, Leonard Schulte.

Mr. Spence relayed information pertaining to use of recycled tires.

11:00 a.m., Restorium Administrator Karlene Magee and Assistant Administrator Pam Barton joined the meeting to give the Restorium report. Ms. Barton presented statistics on the Restorium for the months of January 2018, February 2018 and March 2018. The Restorium is full at 37 residents, according to Ms. Barton. Those present discussed Medicaid and private pay residents. Commissioner Pinkerton questioned how many Restorium residents are on Medicaid and not sharing a room.

Those present discussed the condition of the ceiling as far as leaks and cracks in the kitchen. Ms. Magee informed Commissioners of an issue involving the condition of a door and wall toward the back of the Restorium. Ms. Barton provided a year to date average income comparison for year 2016-2017 and 2017-2018. Chairman Dinning said income appears to be stabilizing, but expenses will increase and he inquired if the county should consider a 4.9% or more increase. Ms. Barton said she and Ms. Magee could take a look at that and what the going rate is for Idaho. Chairman Dinning said this information is really good in comparison to where the Restorium was at a few years ago so the county wants to continue heading in that same direction.

Chairman Dinning informed Ms. Magee and Ms. Barton that Commissioners were made aware that the job description for a night management position had gone to the Personnel Classification Committee. Commissioners said in prior conversations, one position at the Restorium was going to be eliminated and someone was going to move into a supervisory position for evenings. An employee in a day shift position was going to be put into a night supervisor position. Ms. Magee agreed that that is what was talked about.

The meeting with Ms. Magee and Ms. Barton ended at 11:42 a.m.

Deputy Clerk Nancy Ryals joined the meeting.

Commissioner Pinkerton moved to rescind the motion made on April 2, 2018, regarding indigent account 2010-37 and move to accept the settlement payment as payment in full and write off $18,021.41 on indigent account 2010-37. Commissioner Kirby second. Motion passed unanimously.

Deputy Clerk Ryals explained that the total bill was approximately $72,000, and between the State of Idaho and Boundary County the accepted reduced bill was approximately $54,000. The check for this amount was received and this is just the process to go through.

Deputy Clerk Ryals left the meeting at 11:47 a.m.

Commissioners and Clerk Poston discussed being in receipt of an employee’s claim for mileage, but it includes mileage from home instead of starting at the workplace.

12:00 p.m., University of Idaho Extension Educator Amy Robertson joined the meeting at Commissioners’ request.

Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. Commissioner Pinkerton second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Pinkerton “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 12:20 p.m. No action was taken.

Ms. Robertson mentioned to Commissioners that she may possibly apply for a grant through the National Rifle Association (NRA), but there may be issues with storing the 22’s if she is awarded the funds. It was said two safes would be needed. Commissioners didn’t see any problems with Ms. Robertson applying for this grant.

Ms. Robertson left the meeting at 12:30 p.m.

Commissioners recessed for lunch at 12:30 p.m.

1:30 p.m., Commissioners reconvened for the afternoon session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.

1:30 p.m., Sheriff Dave Kramer and Chief Deputy Sheriff Rich Stephens joined the meeting.

Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. Commissioner Pinkerton second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Pinkerton “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 1:48 p.m. No action was taken.

Commissioners tended to administrative duties.

There being no further business, the meeting adjourned at 2:31 p.m.

________________________________________
DAN R. DINNING, Chairman

ATTEST:

___________________________________________
GLENDA POSTON, Clerk