Boundary County Fair Board

PO Box 3098 Telephone: (208)267-7041, Fax: (208)267-8759

Bonners Ferry, ID 83805 e-mail: bcfair@boundarycountyid.org

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Rod LePoidevin Gayle Alexander Glenda Poston Bert Wood Chris Spangler Gene Andrews Linda Lederhos

Building & Grounds Rental Agreement


THIS AGREEMENT, made and entered into this _____ day of ________, 20 ____, By and between Boundary County Fair Board, hereinafter referred to as Lessor, and __________________________________________________________

hereinafter referred to as Lessee, to hold a _____________________________on the fairgrounds the dates of (See below)


FACILITY

KEY #

Given & Ret’d

RENT

PER DAY

DATES RENTED

TOTAL RENT + TAX

CLEANING DEPOSIT

TOTALS



















































Event holders are responsible for obtaining rent and certificate of insurance from each vendor/concession and must be received in the fair office prior to the event at which time electricity to the concession area will be turned on. If fees are not collected from each vendor/concession then that amount will be deducted from the deposit return back to the event holder.


VENDOR

RENT + TAX

$37.10 PER DAY

DATES RENTED

TOTAL RENT

DATE, PAYMENT, RECEIPT, INSURANCE






















Included in the rental is the use of the parking lot and water in buildings, if buildings are rented. Heat is an additional cost that will be billed separately. Meter Start __________ Meter End __________


The premises have been examined by the Lessee and are taken in its condition as is. Lessee agrees to restore premises to the Lessor in the same condition as found. This includes sweeping and damp mopping floors. Bathrooms and kitchens must be cleaned. Four tables and 25 chairs are to remain in Memorial Hall in the front foyer; chairs to be on a wheeled cart. DO NOT push carts over the carpeted area in the annex room in Exhibit Hall.


RULES & REGULATIONS

(Please read carefully)

THE LESSEE SHALL:


1. Pay Lessee a rent deposit of $ _____ (25%) upon signing of rental agreement as good faith

(Deposit will be applied to building rental). This deposit is non-refundable should event not be held.

2. State further: ____________________________________________________________________

__________________________________________________________________________________________________________________________________________________________________

2. Return all keys issued. There will be a fee of $25.00 for lost or non returned key(s).

3. Agrees to keep the Premises clean and attractive at all times and return it to Lessor in a good and clean condition. Lessee agrees not to alter the Premises or attach anything to the premises without first obtaining written approval of Lessor. Lessee agrees to pay a $__________ housekeeping/damage deposit to Lessor as reimbursement for any housekeeping/repairs. Deposit will be returned to Lessee if the buildings, grounds and equipment used are in good, clean and undamaged condition, all materials brought onto the Fairgrounds have been removed, heat billed and paid, if used, and maintenance has determined the facility as clean, as determined by the Fair Board at the next scheduled meeting after termination of this agreement. If extended maintenance/repairs/replacements are needed beyond the cleaning/damage deposit maintenance labor will be billed at a fee of $25/hr with a minimum of $50 or the difference between a new purchase price and the withheld deposit for replacement of equipment damaged.

4. When charging admission to the event, or selling food or beverages, or alcohol is present, Lessee guarantees and will provide Certificate of Insurance wherein Boundary County, the Boundary County Fair Board and its agents are additional named Insured on a broad form comprehensive general liability endorsement or commercial general liability in the amount of $1,000.000. Such a certificate of Insurance will be delivered to the Boundary County Fair Board Office thirty (30) days prior to move in time.

5. Obtain approval for erection of outdoor buildings, tents, enclosures, and signs from Lessor.

6. Do not: nail, drill, paint, or do anything to change appearance of the walls. If items are to be hung on the wall, the board nailer strip at the top of the sidewalls is to be used in the Exhibit Hall and VEC. Remove all materials brought onto the fairgrounds, temporary structures, frames, booths, etc. within twenty-four (24) hours after termination of lease. Anything left after that time becomes the property of the Lessor, to make such disposition as they see fit.

7. Do not do any additional electrical wiring without permission of Lessor.

8. No ale, beer or intoxicating liquor of any kind shall be kept or sold by the Lessee or any of his employees within the grounds of the Boundary County Fairgrounds. The only pre-approved exception is when the event uses a caterer with a State and City Liquor license. Copies of State and City Liquor licenses must be delivered to the Boundary County Fair Board Office thirty (30) days prior to move in time. All other considerations for an exception must be presented by the requesting party or organization to the Fair Board at a regularly scheduled meeting.

9. Comply fully with all laws and ordinances of the Boundary County Fire Department.

10. Agrees to furnish police (security) protection at its own expense as is deemed necessary for protection of valuable displays and building during the event day and night.

11. Agrees to Indemnify and Hold Harmless to the Boundary County Fair Board, and Boundary County, Idaho, and their respective agents and employees, from and against all claims, damages, losses, and expenses, including reasonable attorney fees, in case of action, arising out of the Lessee’s space bargained for herein, is filed for bodily injury, illness, or death, or property damage, including loss of use, and caused in whole or in part by the undersigned Lessee’s negligent act or omission, or by any agent of the undersigned Lessee, or by anyone whose act or omission the Lessee may be liable.

12. Soliciting on fairgrounds, distribution of handbills, literature, or advertising by any individual or organization is strictly prohibited. No tacking or posting of advertising bills, card, etc., will be permitted on any building, power poles, cars or elsewhere. All organizations, religious groups and commercial exhibitors wishing to solicit, pass out literature or advertising matter must rent grounds or buildings at the going rate and must confine solicitations, distribution of all hand bills and literature to the space rented. No walking exhibits will be allowed on the grounds.

13. Collect all applicable sales tax for the scheduled event.

14. No smoking allowed in any building on the fairgrounds.


THE LESSOR SHALL:


1. Permit the Lessee to occupy the space as written above, to prepare buildings or erect temporary booths, which Lessee may use during the rental period.

2. Have access to, and the right to inspect the premises at all times during the rental period.

3. Permit the Lessee to display, demonstrate, sell, solicit or operate their business within the limits of their leased space.

4. Use reasonable safeguards against fire, theft, and accidents, but does not assume any liability for damages to goods or property of the Lessee from fire, theft, water or storm; or any liability for accidents to persons or property caused under, or by virtue of the operations of Lessee under this agreement.


THIS AGREEMENT HAS BEEN EXECUTED IN DUPLICATE BY THE PROPER REPRESENTATIVES OF THE AFORESAID PARTIES ON THE DATE FIRST MENTIONED.


Boundary County Fair Board Rental/Reservation Policy




__________________________________________________________________________________________________

Signed by Lessee who has read and agree with above terms Date



LESSEE LESSOR


___________________________________ BOUNDARY COUNTY FAIR BOARD

NAME OF ORGANIZATION


BY: _______________________________ _________________________________

AUTHORIZED REPRESENTATIVE

___________________________________

ADDRESS

DATE

AMOUNT

PAID

CHECK & RECEIPT #














___________________________________

CITY STATE ZIP


___________________________________

PHONE



Deposit Refund: ___________________________

Date Amount Check #


5/12 revised