LEPC Meeting Minutes

May 5, 2010

Present: Tony Rohrwasser and Wesley Portroy - SBFD; Bob Graham and Dave Kramer - Emergency Management; Chris Lund - Idaho Dept. of Lands; Jay Baker  - BHS-ID; Barry Coleman - LDS Church; Brad Lowther - HMVFD; Emma Fields and Leatha Lockhart - Red Cross; Pat Warkentin - BFFD; Ken English - MSVFD; Ken Baker, Regina Sherman - BVA; David McClelland, Rich Stephens - BC Sheriff; Dale Du Ree - Kenwood Industrial Communications; Arthur Putnam - ARES-AEC; Tina Wilson - NIPIN-BCCH; Kevin Greenleaf - Kootenai Tribe; Lee Colson - USFS; John Moss - CCVFD.

Next meeting: June 2, 2010 0800, Boundary County Courthouse Extension Office

I.       Announcements: Tony Rohrwasser brought the meeting to order at 0800.

II.      Dave Kramer, Boundary County Emergency Coordinator 

            1. Wildland Urban Interface (WUI) Cost Share Workshop

              A. Schedule: May 26th at 6pm at the Bonners Ferry Firehall. 

              B. The primary participants should be Fire Chiefs, Fire Board members, Mayors, County Commissioners, Sheriff etc. 

              C. The workshop will be facilitated by the Idaho Bureau of Homeland Security and the Idaho Department of Lands. 

                        1. For more information, contact Dave at dkramer@boundarycountyid.org 

            2. FEMA Hazard Mitigation Plan needs to be reviewed

              A. Due for renewal approval every 5 years

                        1. Actual due date (more than 12 months from now) gives time to review components

                                    a) 1st - Fire

                                                 i) research news archives about hazards (fire) since 2007, and note local history that contributed to an incident

                                                    (Barry Coleman volunteered to research local news)

                                                ii) review Mitigation Plan content and make recommendations for change                         

                                    b) Review Mitigation Plan regarding LEPC interaction with NIPIN (suggested by Jay Baker)

III.     Deanna Galbraith, Tina Wilson, Boundary Community Hospital

            1. Tabletop Exercise Review

      A. We participated in the regional tabletop exercise held on April 22nd between the hospitals in Spokane and Kootenai Medical Center. ·       All consortium hospitals (Boundary, Bonner Gen, Shoshone, KMC, St. Maries) and EMS teams including BVA, met at KMC and participated interactively with Western Washington hospitals table topping this scenario;  We adjusted the exercise plan to be pertinent to our area:

                        1)  A boiler explosion at Boundary Community Hospital at 10:00am, causing 3 fatalities of hospital employees, 2 in-patients with additional minor injuries and 7 other major trauma patients in addition to enough damage to warrant evacuation of the facility.

                        2)  At 10:10, a school bus wrecked on 4th of July pass,  causing 4 fatalities, 14 major trauma patients 22 minor trauma patients and 15 minimal injured patients.

              B. Spokane hospitals table topped the scenario of an explosion at Lincoln Hospital in Davenport, with the bus wreck on Hwy 195 in Rosalia, Washington.

              C. We have a verbal MOU’s with the Mennonite church and we are working on written Memorandum of Understandings.  Our hospital would evacuate patients to the Mennonite church down Kaniksu St using it as a temporary alternate care site. We (the hospital) also have an MOU with the Mennonite church to use their hay field as an alternate landing zone for helicopters.  Patients could be evacuated from the hospital, stabilized, then air transported from the Mennonite church using the hay field as the helicopter LZ.

                         -----

                  What our hospital might request from EMS:

                        1) EMS would be utilized to ground transport patients to the alternate care site (Mennonite Church), Bonner General or St. Johns with surge capacity patients that KMC cannot take due to being overwhelmed by bus victims. 

                        2) BVA reports they have 5 ambulances in the county that could be utilized – if they have crew members to staff them all.  BVA reports they could transport patients to the county or state line to meet neighboring ambulances and transfer patients to them, then return for additional transports. 

                        3) BVA would also be utilized to transport patients to the airport for fixed-wing medical evacuation.

                         -----

                          What our hospital might request from County Emergency Management:

                        1) The nursing home residents would be evacuated to the neighboring Restorium to await further placement in nursing homes in nearby towns. 

                        2) The hospital would request assistance for transportation of the residents to alternative placement from Boundary County Emergency Management. 

                        3) With three hospital employee fatalities from the explosion and possibly more depending on the severity of injuries of the 7 major trauma patients, coroner response would be requested right away.

                        4) Request State Communications to determine hospital patient and nursing home resident placement may be requested.

                        5) Transportation to evacuate hospital patients to the alternate care site might also be requested.

                        6) Assistance to review and categorize the level of damage to the hospital building for safety levels to obtain ED equipment (directly above the boiler room and the main electrical disconnects and distribution panels adjoining the boiler room – therefore auxiliary power would not be operational).

                        7) Security of the facility and scene while hospital employees are evacuating patients and residents, and reviewing damage levels (our security officers are maintenance personnel – which would be very busy doing many things accept security).

                        8) We would need traffic control on Kaniksu Street to keep it clear for fast and easy transportation to the church, and the Restorium, and departure/return of the ambulance teams for more transports.

                        9) Media staging would be requested to be off site – possibly at the visitor center.

              D. The hospital did this tabletop with our emergency preparedness committee members that are well versed in Incident Command Systems and response to situations such as this.  However, our house supervisors are not accustomed to being Hospital Incident Commanders and would be in charge until the Hospital Incident Command arrives, they are not as experienced in mitigating such events.  We would like to host a tabletop of this scenario with hospital House Supervisors, County Emergency Management, and Bonners Ferry Fire Department.  The date has not been scheduled yet.

IV.      Sue Welch - Bureau of Homeland Security / Idaho - FAA Training Material

      A. Online training available for first responders who work in an area where there is the possibility of an aircraft accident, including small planes, helicopters etc.  Modules are relatively short and potentially extremely useful in the event of an aircraft accident.

            1. Prime Contact for this information:

                        Bob Stegeman - Robert.Stegeman@faa.gov

                                    Airframe Engineer

                                    ACE-111 Regulation & Policy

                                    FAA Small Airplane Directorate

                                    816-329-4140

      B. After over a year of coordinating with many of your organizations to gather input and information, the FAA Small Airplane Directorate has finally released a web based training presentation for first responders at a small aircraft or helicopter accident scene.  Because of all of your help, this collection of material has grown into a very comprehensive yet concise collection of safety information.    Much of the material may also be of value to anyone that may be likely to come across an accident scene, such as airport/aviation work force, law enforcement, search and rescue organizations, accident investigators, recovery workers, etc.  Many of your organizations have planned to include this link on your websites, please do so and share this material with your organizations as you see fit.  It still has some items that need slight revision, however the bulk of the material is there and it has a solid core of information.

                        1.          The  FAA First Responders Training can be found at the following site:

                                    http://www.faa.gov/aircraft/gen_av/first_responders/              and we also anticipate a link from the following site:

                                    http://www.faa.gov/aircraft/safetyfirst_responders/ 

              C. In conjunction with this, I would like to note that additional first responder safety information from the individual manufacturers is being collected by the General Aviation Manufacturer Association.  The FAA cannot identify manufacturer-specific information, so we have to use an outside organization to do this.  GAMA is in the process of collecting this information(typically manufacturer links) and posting it at:   http://www.gama.aero/firstresponders .  If you are a manufacturer or even another professional organization that may have a collection of appropriate, public safety information, please consider sharing this with GAMA.  

                        1. The following provides a brief overview of the training. The training material is split into 5 Modules:

                                    Module 1  Systems and Material Hazards

                                                 -Recommended for firefighters and EMS

                                                -Primary module that identifies hazards unique to aircraft accidents

                                                -Including: Scene Approach/Access, PPE, Combustion concerns, Bio-hazards, Material Hazards, Aircraft system hazards, Aircraft safety system (ballistic parachute systems and airbags)

                                    Module 2  Aircraft Type Familiarization and Mission Specific Hazards

                                                 -Recommended for firefighters and EMS

                                                 -Outlines aircraft variations in service and hazards associated with certain aircraft usage

                                                 -Including: General types of small aircraft and helicopters, commercial roles of small aircraft/helicopters and associated hazards

                                    Module 3  Command and Recovery

                                                 -Recommended for firefighters, EMS and law enforcement for aircraft accident protocol development.

                                                -Recognizes operational protocol for managing an accident scene  and requirements related to the investigation of the accident

                                                -Including: Initial management of the scene, considerations for pending investigation and investigating authority(NTSB, FAA), scene preservation, security, witness/media considerations

                                    Module 4  Ballistic Parachute System Familiarization

                                                -Recommended for firefighters and recovery personnel.

                                                -Provides information that will detail the installation, operation and techniques  used by manufacturers to disable a Ballistic Parachute System so that the first responder will have a better understanding if tasked by the manufacturer to disable the system

                                                -Including: system identification/overview/operation, considerations for manufacturer disabling

                                    Module 5  Systems and Material Hazards for Rescuers

                                                -Recommended for police, airport and the aviation community or others that may be tasked with initial rescue.

                                                -Provides material from Module 1, however recognizes that PPE may not be equivalent to firefighter/EMS SCBA and does not address extrication

                                                -Including: Scene Approach/Access, PPE, Combustion concerns, Bio-hazards, Material Hazards, Aircraft system hazards, Aircraft safety system (ballistic parachute systems and airbags)

                                    Note:  Future Module 6 (still in work) will address safely working around a running helicopter, including landing zone selection, hazard areas around a running helicopter, and landing zone protocol.

V.        Barry Coleman, LDS/Translator

      A. LAWN (Local Area Women's Network) meets 'on the air' at 9AM Mondays.

            1. These women provide potential communications support as backup in the event of a local emergency.

VI.       Tina Wilson, BCCH / NIPIN (North Idaho Public Information Network) - Report

      A. NIPIN held their quarterly meeting April 29 where officers and board members were elected.   Our power point presentation is ready to give to each county LEPC.  Our first presentation is scheduled this week in Coeur d’Alene.

              B. A phone tree is being created for each county giving a schedule for who is available to be called out in an emergency.  Cynthia Taggert sent an email out to all of the names on the PIO list to ask if they would be involved.  Once the lists have been compiled, I will share them with Tony and Dave.

              C. NIPIN is recommending that each county EOC have a Joint Information Center (JIC) kit. This kit will include the basic equipment to set up of JIC.  NIPIN and Kootenai County LEPC are recommending that these kits be purchased for the North Idaho Citizen Corps Council for each County.  The EOC Manager would have to make the decision as to where the JIC box is located.

         1. Contact Tina (tinaw@bcchmail.org  for additional information

VII. Tony Rohrwasser, South Boundary Fire Protection District - Report

      A. Railroad Hazmat Class - Saturday class in future - to be announced

              B. Communications involve defining and developing a 'Fire 1' frequency

              C. Working on acquiring a Regional Communications Grant to establish 'Communications Stations' at hall Mountain, Curley Creek and Naples

         1. Contact Tony (tonyw@boundarycountyfire.com) for additional information      

VIII. With no further business, Tony Rohrwasser adjourned the meeting at 0915.