***Monday, June 17, 2013, Commissioners met in regular session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, and Deputy Clerk Michelle Rohrwasser.
9:00 a.m., Road and Bridge Superintendent Jeff Gutshall and Office Manager Renee Nelson joined the meeting to give the departmental report. Mr. Gutshall presented a written report.
Clerk Glenda Poston, Chief Deputy Clerk Tracie Isaac, Boundary Volunteer Ambulance President Ken Baker, Bonners Ferry Herald Reporter Laura Roady, and Blue Sky Broadcasting Reporter Mike Brown joined the meeting.
Chairman Dinning said the asphalt at the RV dump will be torn up to repair a leak in the water line and he asked Mr. Gutshall if there is material he could use to fill the hole when the repairs are done. Clerk Poston said she believes the area is 10 to 12 feet wide.
Mr. Gutshall said dust abatement
has been done on projects Road and Bridge are working on such as
Mr. Gutshall said he posted
The grader has been traveling
ahead of dust abatement. A few road signs have been fixed and widening of
There will be a pre-work meeting
Mr. Gutshall said he will set up a slip tank specifically for biodiesel. Mr. Gutshall said he priced biodiesel versus regular diesel on the same day last week, but the regular fuel bid is based on markup so it varies. Currently the cost for biodiesel is $3.20 and regular diesel is $3.43. Commissioner Pinkerton said he doesn’t know how the tax incentives work.
Ms. Nelson updated Commissioners on the results of the Idaho Transportation Department (ITD) Title VI audit, which has to do with civil rights. Ms. Nelson said a letter from ITD was received showing five areas the county needs to correct. New information will be placed on the county’s website for people to review and access Title VI, according to Ms. Nelson. Ms. Nelson discussed changes needed on the county’s employment application and providing a demographic map of the county showing low income and minority areas so those areas are addressed and taken care of when the county considers any project or grant. ITD is supposed to have these low income areas mapped out after the census was taken. Title VI training for county staff needs to be maintained, according to Ms. Nelson and she will count her memo she’s presenting to the elected officials and department heads at the meeting tomorrow. Ms. Nelson informed Commissioners of the random calls from Title VI representative to various county offices asking about language interpreter services availability.
Ms. Nelson presented a Title VI information sheet and said this is information to be added to new employee packets. Those present reviewed the application for employment. The reference to high school attended and dates attended can determine how old the applicant is so that has to be amended as you can’t ask about age. The form could just state high school diploma or equivalent information and leave out dates. Ms. Nelson discussed information on the page having to do with veterans.
Chairman Dinning said the county may need to have a change in the hiring process and have the background check done first. Chief Deputy Clerk Isaac said for the Restorium a background check can take up to a few months. It was said the local Department of Labor Office used to screen county applicants, but that is not appropriate as the county would like to receive all job applications. Chief Deputy Clerk Isaac said she was told by the Department of Labor that they have to screen the applications.
Mr. Gutshall said the Federal Highways Administration states any employer with more than 50 employees must conform to Title VI requirements. The Federal Transit Administration (FTA), Federal Aviation Administration (FAA) and Federal Highways Administration all have requirements and those requirements don’t have to be the same. If someone flies into an airport and needs a language interpreter, the FAA will also be involved in Title VI. Mr. Gutshall said he feels Ms. Nelson has the county well covered.
Ms. Nelson discussed a demographic data application to add to the county’s job application. This is voluntary information the applicant can fill out on a tear off sheet that Chief Deputy Clerk Isaac has to keep. Clerk Poston said the county needs to go back to having one access person pick up job applications rather than the various departments.
9:47 a.m., Commissioners held a semi-formal bid opening for an estimated 600 tons of asphalt concrete pavement, in place by paving machine on Moon Shadow Road. Present were: Chairman Dan Dinning, Commissioner Lee Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, Road and Bridge Superintendent Jeff Gutshall, Road and Bridge Office Manager Renee Nelson, Boundary Volunteer Ambulance President Ken Baker and Bonners Ferry Herald Reporter Laura Roady. The semi-formal bid opening was recorded.
Two quotes/semi formal-bids were received by the deadline. The first sealed quote was from Interstate Concrete and Asphalt totaling $55,500 for an estimated 600 tons of asphalt concrete pavement. No bid bond was needed for this quote, according to Chairman Dinning. The second semi-formal bid received was from Wood’s Crushing and Hauling totaling $46,375. Commissioners provided Mr. Gutshall with the bids so he could review them before making a recommendation.
Commissioner Kirby moved to
continue the decision for an estimated 600 tons of asphalt concrete pavement
9:50 a.m., Courthouse Maintenance Jerry Kothe joined the meeting. Mr. Kothe and Mr. Gutshall discussed the matter of the leak at the RV dump station and Mr. Gutshall’s possible involvement to plug the hole after the pavement has been torn up.
The meeting with Mr. Gutshall ended at 9:55 a.m.
9:55 a.m., Courthouse Maintenance
Jerry Kothe provided Commissioners with his department report. Mr. Kothe said
Mr. Kothe said City of
Commissioners asked Mr. Kothe to look into a mowing attachment in order to reduce man hours.
The meeting with Mr. Kothe ended at 10:05 a.m.
Commissioner Pinkerton moved to authorize the Chairman to sign the Automated Weather Observation Station (AWOS) Maintenance Services Contract totaling $6,500 per year. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to sign the letter of support to the Forest Service for the Hellroaring Project. Commissioner Kirby second. Motion passed unanimously.
Commissioner Kirby moved to ratify the motion to authorize the Chairman to sign the documents requesting extra grant funds for the Restorium elevator project. Commissioner Pinkerton second. Motion passed unanimously.
10:15 a.m. Commissioner Kirby moved to recess as the Board of Boundary County Commissioners and convene as the Governing Board of the Ambulance Service District. Commissioner Pinkerton second. Motion passed unanimously.
Commissioner Kirby moved to approve the minutes of May 20, 2013. Commissioner Pinkerton second. Motion passed unanimously.
Clerk Poston suggested adding the discussion of budget for the next meeting as there are timelines for publication to meet.
Commissioner Kirby moved to adjourn as the Governing Board of the Boundary County Ambulance Service District and reconvene as the Board of Boundary County Commissioners. Commissioner Pinkerton second. Motion passed unanimously.
The meeting of the Governing Board of the Boundary County Ambulance Service ended at 10:20 a.m.
Commissioners tended to administrative duties.
10:30 a.m., Restorium Board Chairman Larry Dirks, Deputy Clerk Nancy Ryals, and Restorium Administrator Karlene Magee joined the meeting.
Deputy Clerk Ryals informed Mr. Dirks and Ms. Magee that grant administrator, Panhandle Area Council (PAC), submitted paperwork to the Idaho Department of Commerce and Labor to request $7,500 to cover the elevator project’s overage because the fire door and magnet for the door are required. The paperwork also requests an additional $3,115 to complete the gutters and snow stops. Deputy Clerk Ryals said the county should know this week if these funds are available. Those present reviewed the paperwork pertaining to the request for additional funds.
Deputy Clerk Ryals left the meeting at 10:36 a.m.
Ms. Magee said she dropped off the QuickBooks report at the county’s outside auditor’s office, but Mr. Schulte is out until Thursday. Ms. Magee said after a recent meeting on Medicaid, working with that program should be a bit easier for her now.
Mr. Dirks asked if a hearing had been set for the Restorium room rate increase. Chairman Dinning said not yet, but Commissioners will discuss that information with Mr. Dirks before setting the hearing.
Ms. Magee informed Commissioners there had been a leak over the kitchen stove that started through the hood vent in the roof, but that issue has since been fixed.
Mr. Dirks spoke of a $12,000 donation from the Friends of the Restorium.
Mr. Dirks requested an expenditure report prior to the next Restorium advisory board meeting. Ms. Magee reported there is one empty room at the Restorium, but it’s currently being remodeled.
The meeting with Mr. Dirks and Ms. Magee ended at 11:00 a.m.
11:03 a.m., Commissioners discussed the property appraisal received from Carter Appraisals for the surplus county property located behind the Extension Office. The total appraisal is $17,500, which may be a little less than the original cost to purchase the property. A date to hold a public auction will be set and Commissioners cannot accept less than the appraised amount. Commissioners felt a public auction as opposed to sealed bids may be the better way to go.
Boundary Volunteer Ambulance (BVA) President Ken Baker joined the meeting at 11:10 a.m.
Commissioner Pinkerton moved to hold a public auction on Tuesday, July 16, 2013 at 9:00 a.m., in the Commissioners’ Office to sell county real property that is located behind the Extension Office. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to adopt Resolution #2013-23A. A resolution amending Resolution #2013-23 pertaining to the sale of real county property at public auction, correcting the legal description and setting a new date of sale. Commissioner Kirby second. Motion passed unanimously. Resolution #2013-23A reads as follows:
RESOLUTION NO. 2013-23A
A Resolution Amending Resolution 2013-23
WHEREAS, Boundary County owns surplus real property, which is not being used by the County and the Board of Boundary County Commissioners have determined is not necessary for the County’s use; and
WHEREAS, the Board of Boundary County Commissioners are authorized under Idaho Code Section 31-808 to sell or offer for sale at public auction, after not less than ten days’ previous notice given by publication in a newspaper of the county, any property, real or personal, belonging to the County but not necessary for its use; and
WHEREAS, the Board of Boundary County Commissioners believes it is in the best interest of the County that the surplus property described as in “Attachment A” be sold and therefore desire to sell the property so described at public auction as provided in Idaho Code Section 31-808.
WHEREAS, there was a clerical error in “Attachment A” of Resolution 2013-23 listing Lots One (1) Through Three (3) of Block 4 to be sold at auction when it should’ve listed Lots Three (3) through Seven (7) of Block 4 to be sold at auction; and
WHEREAS, the date and time of the scheduled auction, Tuesday, June 18, 2013 at 11:30 a.m., will need to be rescheduled in order to meet the required amount of time for public notice as required by Idaho Code Section 31-808; and
NOW, THEREFORE, upon motion duly made, seconded and unanimously carried, it is
RESOLVED that, after publication of notice in the Bonners Ferry Herald in the manner and for the time required by Idaho Code, the personal property of Boundary County described as in “Attachment A” be offered for sale at public auction in the Boundary County Commissioners’ Chambers located at the Boundary County Courthouse, 6452 Kootenai Street, Room #28, Bonners Ferry, Idaho 83805, on Tuesday, July 16, 2013 at 9:00 a.m.
DATED this 17th day of June, 2013.
Dan R. Dinning, Chairman
LeAlan L. Pinkerton, Commissioner
Walt Kirby, Commissioner
of the Board of
Recorded as instrument #257779
LOTS THREE (3) THROUGH SEVEN (7)
OF BLOCK FOUR (4)
Section 27, Township 62 North, Range 1
Commissioners discussed matters involving the Translator District as it relates to a local radio station and local emergency notifications.
11:30 a.m., Boundary Community Hospital CEO/CFO Craig Johnson and Hospital Board of Trustees Chairman Elden Koon joined the meeting.
Mr. Johnson said the Hospital broke even for the month of May, but is in the red year to date with depreciation. Mr. Johnson provided Commissioners with total dollar amount in bad debt. Mr. Johnson said the golf ball drop tournament was held last Friday, but he didn’t have numbers of funds raised. Dr. Lucero’s dedication was last Saturday and that went well. A plaque in Dr. Lucero’s memory was purchased with donations.
The football game between Customs Enforcement and the Border Patrol also went well and the event raised funds for a fence. Those present discussed the upcoming presentation of the US 95 Corridor study put on by Don Davis with the Idaho Transportation Department.
Commissioners and Mr. Johnson
discussed the generator that will be taken back to
Chairman Dinning said Jim Coleman
with the Idaho Transportation Department (ITD) informed him that City of
Mr. Johnson said the Hospital’s electronic record keeping program has crashed, but is now up and running and it had been the underlying hardware system; not the Meditech system. There may be action taken by the four hospitals as that’s considered a breach of contract.
The meeting with Mr. Johnson and Mr. Koon ended at 11:40 a.m.
Commissioners tended to administrative duties.
11:52 a.m., Restorium Board Chairman Larry Dirks and Restorium Administrator Karlene Magee stopped by Commissioners’ Office to provide Commissioners with an update on the matter of the bus donated to the county by the Seniors Hospitality Center.
Mr. Dirks said he was told it was
okay to pick up the bus and that all that had to be done was make arrangements
for that, but then was told by Barbara Kovacs with the
The meeting with Mr. Dirks and Ms. Magee ended at 12:05 p.m.
There being no further business, the meeting recessed until tomorrow at 9:00 a.m.
***Tuesday, June 18, 2013, Commissioners met in regular session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby and Deputy Clerk Michelle Rohrwasser.
9:00 a.m., Commissioners held an elected officials/department heads meeting. Present were: Clerk Glenda Poston, Treasurer Jenny Fessler, Assessor Dave Ryals, Prosecutor’s Office Manager Tammie Goggia, Courthouse Maintenance Jerry Kothe, Restorium Administrator Karlene Magee, Chief Probation Officer Stacy Brown, Chief Deputy Clerk Tracie Isaac, Airport Board Chairman Jay Wages, Road & Bridge Office Manager Renee Nelson, Road & Bridge Superintendent Jeff Gutshall, Park & Recreation Board Chairperson Pam Copeland, Extension Office staff Angela Tucker, David Sims, and Emergency Management Services Director Dave Kramer.
Ms. Nelson provided those present
with the updated information on Title VI requirements that she had presented to
Commissioners the day before. Ms. Nelson said a random audit has been conducted
Chairman Dining mentioned the county used to have an IT Committee. The county currently has an old telephone system and Jeff Odland with Frontier Communications has quoted a cost per phone if the county were to upgrade its system.
Chairman Dinning asked about budgets and Clerk Poston said budgets are coming in from the departments.
Mr. Kramer said David Sims and Mike Meiers will be the county’s new public information officers (PIO) and they can get good information out to the public. If a county department has something going on, Mr. Sims and Mr. Meiers will be able to write a press release or provide bullet points so the correct information gets out.
Chief Deputy Clerk Isaac said updated personnel policies have been given to the elected officials and department heads so to let her know if there are any concerns.
Assessor Ryals informed everyone the postage meter has been relocated to the break room and employees will need an access code to that room.
Ms. Copeland said Parks and Recreation is very busy with SWISH.
The county has signed up for webinars hosted by the Idaho Association of Counties (IAC). The next webinar is on the open meeting law and will be held Wednesday, June 19, 2013 if anyone is interested in watching it.
The elected officials/department heads meeting ended at 9:30 a.m.
9:30 a.m., Commissioners continued
the semi-formal bid opening for asphalt concrete pavement on
Mr. Gutshall said he has reviewed the semi-formal bids received. The information is the same and he recommended the award go to Wood’s Crushing and Hauling as they were the low bidder at a bid of $46,375.
Commissioner Kirby moved to
accept the bid of $46,375 from Wood’s Crushing and Hauling for an estimated 600
tons of asphalt concrete pavement for
The bid opening ended at 9:35 a.m.
Commissioners and Ms. Copeland discussed the proposed Parks and Recreation Deposit Agreement. Ms. Copeland clarified the deposit of $500 isn’t for family reunions and things of that nature, but instead are for large events such as the circus. The Agreement is just for a damage deposit for an event that could potentially cause a lot of damage. Chairman Dinning suggested maybe revising the proposed agreement for clarification or to something similar to the Fair Board’s form.
Ms. Copeland said the Parks and Recreation Board didn’t start pursuing the issue of the RV park, but the state came up and the matter snowballed from there. Commissioner Kirby said the RV park should be a privately run operation.
Ms. Copeland said it’s wonderful to have activities that bring in funds, but the Parks and Recreation Board only has four volunteers who all have jobs so it can be difficult to oversee matters. It’s hard as the same one or two volunteers are dealing with everything. Chairman Dinning said when activities started branching out his concern was that board members would burn out.
Chairman Dinning said Courthouse Maintenance Jerry Kothe informed Commissioners of the man hours it takes to mow both parks, which is approximately 24 hours for two people mowing. Commissioners have found an ad for a large pull behind mower and have asked Mr. Kothe to look into it.
Ms. Copeland left the meeting at 9:44 a.m.
9:44 am., Commissioner Kirby moved to go into executive session under Idaho Code #67-2345(1)A, to consider hiring a public officer, employee, staff member or individual agent. Commissioner Pinkerton second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Pinkerton “aye” and Commissioner Kirby “aye”. Motion passed unanimously. 9:54 a.m., Commissioner Kirby moved to go out of executive session. Commissioner Pinkerton second. Motion passed unanimously.
Commissioner Kirby moved to grant an additional 88 hours from the sick leave bank to a county employee per the request. Commissioner Pinkerton second. Motion passed unanimously.
Deputy Clerk Nancy Ryals joined the meeting at 9:55 a.m.
10:00 a.m., Commissioner Kirby moved to go into closed session under Idaho Code #31-874. Commissioner Pinkerton second. Motion passed unanimously. 10:10 a.m., Commissioner Kirby moved to go out of closed session. Commissioner Pinkerton second. Motion passed unanimously.
Commissioner Kirby moved to deny indigent 2013-11 as per the Clerk’s recommendation. Commissioner Pinkerton second. Motion passed unanimously.
Commissioner Pinkerton moved to deny indigent application 2013-20 as per the Clerk’s recommendation. Commissioner Kirby second. Motion passed unanimously.
Deputy Clerk Ryals and Clerk Poston left the meeting at 10:10 a.m.
Commissioners tended to administrative duties.
10:30 a.m., Commissioners discussed the status of ambulance service in the county. Present were: Boundary County Emergency Services Director Dave Kramer, County Civil Attorney Tevis Hull, Jacob Bushnell, Boundary Volunteer Ambulance President Ken Baker, and Bonners Ferry Herald Reporter Laura Roady.
Chairman Dinning mentioned the
need to discuss the possibility of renewing the Master Agreement for ambulance
Commissioner Kirby moved to prepare a letter to Bonner County Commissioners regarding possible negotiations of the Master Agreement Contract for ambulance services. Commissioner Pinkerton second. Motion passed unanimously.
Mr. Kramer said he has made a request to obtain private providers, but he doesn’t yet have that information so he will follow up. Chairman Dinning said what Commissioners would like to talk about is that it may be helpful to have someone else negotiate request for proposals instead of Commissioners, and Commissioners wondered if Mr. Kramer would be an appropriate person. Commissioner Kirby said he is also in agreement on that as he doesn’t feel comfortable because there are too many facts involving ambulance service. At this point in time maybe Commissioners could bring this person into the circle of discussions. Commissioner Kirby said he would like to bring someone in to become a part of these negotiations with Commissioners so everyone is aware of the same facts. Commissioner Kirby said he doesn’t want to be the ambulance expert, but Commissioners need to be involved for the taxpayer and for the contracts, but not the day to day negotiations.
Commissioner Pinkerton said he agrees that Commissioners just can’t dump this onto someone and walk away. Commissioners have to lead someone into it. Commissioners are in ongoing negotiations and working on a commitment with one ambulance company. In negotiations if you let the span of time get too broad, those negotiations break down, according to Commissioner Pinkerton. Someone is needed who has experience in emergency activities and who can honestly represent Commissioners in ongoing negotiations. Commissioner Pinkerton said he does believe someone needs to be appointed to work on negotiations and when a contract is in place, they can be that contact point.
Mr. Kramer said his only concern is that he is not up to speed on what has been done in the past. Mr. Kramer said he is part-time and already has a full time school shooter exercise this fall and he’s not sure how much commitment this will take. Mr. Kramer said it may be a balancing act and he doesn’t want to do a poor job, but he is spread a bit thin at times.
Chairman Dinning said it wouldn’t
be fair to put this on Mr. Kramer and walk away. Going forward beyond having
something in place, it would be beneficial to have an emergency management
Commissioner Pinkerton said as time goes on he feels the amount of time involved will be considerably less demanding. As there is evolvement there needs to be someone once per month to keep the finger on the pulse, so to speak. There is also the request for proposal (RFP), which is what would be time consuming right now. Chairman Dinning said Commissioners would just like a very simple RFP for a basic level of service for the community, etc., and Commissioner Pinkerton added that it’s just the ground floor for an ambulance company to look at.
Mr. Kramer said he has already talked to someone who used to oversee ambulance service for their county. Chairman Dinning asked if Mr. Kramer could get some information to Commissioners by July 1st and he mentioned that Commissioners are still working with BVA on negotiations, but are also preparing for if that negotiation is not fruitful.
The meeting to discuss ambulance service ended and Mr. Kramer, Ms. Roady, President Baker and Mr. Bushnell left the meeting.
Commissioners asked Attorney Hull
if costs for publication can be added to the minimum bid when selling surplus
Chairman Dinning said the county
has properties that have not sold at tax deed auction and Commissioners have discussed
whether to attempt another sale via sealed bid or public auction. Attorney
Those present discussed matters involving the Drug Task Force budget.
Clerk Poston left the meeting at 11:20 a.m.
Commissioners tended to administrative duties.
Commissioner Pinkerton moved to deny the request for an extension of time to pay 2009 taxes for parcel #RP60N01W244050A. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to approve the minutes of June 3 & 4, 2013. Commissioner Kirby second. Motion passed unanimously.
Commissioners recessed for lunch at noon.
1:30 p.m., Commissioners reconvened for the afternoon session with Chairman Dinning, Commissioner Pinkerton, Commissioner Kirby, and Deputy Clerk Michelle Rohrwasser.
1:30 p.m., Rob Tenas and
Mr. Flory said he and Mr. Tenas spoke to Gary Aitken Jr. who suggested they put on a demonstration before the Tribal Council prior to requesting any funding.
The meeting with Mr. Tenas and Mr. Flory ended at 2:00 p.m.
Commissioner Pinkerton moved to sign the 1st Amendment to Addendum A to the Service Level Agreement for Electronic Transaction and Access for Electronic Payments at Point of Sale to the Boundary County Assessor. Commissioner Kirby second. Motion passed unanimously.
There being no further business, the meeting adjourned at 2:40 p.m.
DAN R. DINNING, Chairman
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk